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Procedure for Invoicing TFF for TFF session delivery

Invoicing TFF

First of all, we'd like to say a big thank you for working with us to revitalise public park tennis courts by running the TFF scheme.

As part of the scheme, you're required to submit your invoices by the end of each month on the https://tennisforfree.com website in the format as mentioned below. 

We'll endeavor to pay you by the 15th day of the following month.

Here's a step by step guide to the invoicing procedure for TFF:

STEP 1 - Submit attendance Stats on your local Courtline site

For example, if you're a coach at Hednesford Park, then you'll need to have submitted your stats at the end of each week at https://hednesfordparktennis.co.uk.


STEP 2 - Go to the 'Admin Panel' on tennisforfree.com

Type https://tennisforfree.com/admin then use the login details that you created on your local TFF site to login.

STEP 3 - Go to 'Invoice Management' section

Click the 'Financials' as shown below, then click 'Invoice Management'






STEP 4 - Create a New Invoice

Click the cog/gear icon as shown below, then click 'Create New Invoice' (please wait if there's a short delay)





STEP 5 - Complete the form to create a new invoice

In the payment notes section, please enter your sort code and account number (illustration 1 below) where you can edit the pre entered text. You can also upload a logo to your invoice if you wish (click the 'Browse' button to load the icon from your local computer - shown illustration 2 below). Finally, click 'Create New Invoice' in the bottom left (shown in illustration 3 below):






STEP 6 - Enter each coach/assistant worked hours as an invoice item

In TFF session invoicing, please use the format below for entering the hours worked by each of your coaches/assistants. Once each item is completed, be sure to click 'Add New Invoice Item'. :






STEP 7 - Once you've entered all Invoice Items - you're done

Once you've added all of the coach / assistant worked hours, you can click 'Done' to process the invoice:




PLEASE NOTE: If you click 'Done' before you've added all of your invoice items, don't worry, you can go back into your invoice by clicking the 'edit' icon and add the additional items to your invoice.


CONGRATULATIONS!! You've submitted your TFF invoice, you'll now see the invoice in the system:





You can login to your account and see your completed invoices and add new invoices by repeating this same process. Once an invoice is paid, you'll see it as marked as paid:




If you've got any problems or queries with the invoicing system, please email support@tennisforfree.com